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North Spring Academy

North Spring Academy

Who Is Considered a “Military-Connected Student”?

Virginia recognizes students as military-connected if they are:

  • Children of active-duty members of the Armed Forces (Army, Navy, Marine Corps, Air Force, Space Force, Coast Guard)
  • Children of members of the National Guard or Reserves
  • Children of veterans or military personnel injured, killed, or missing in action
  • Students covered under the Interstate Compact on Educational Opportunity for Military Children

If you are unsure, please contact our Military Family Point of Contact.

Remote Registration for Incoming Military Families

What is Remote Registration?

Remote registration allows military families to enroll a student before physically arriving in Virginia. This helps ensure continuity of instruction and reduces delays caused by transfer paperwork.

When Can Remote Registration Be Used?

Remote registration may be requested when:

  • A family has orders to relocate or PCS
  • A student is transferring from another state, district, or DOD school
  • A student requires special education services (IEP/504) and needs expedited school coordination
  • A student is entering treatment and educational placement simultaneously

Required Documentation for Remote Registration

Families may submit required items electronically (email, secure upload link, or fax):

  • Student’s proof of identity (birth certificate, passport, or state ID)
  • Proof of military orders (PCS orders, temporary duty orders, or assignment letter)
  • Previous school records (report cards, withdrawal grades, transcripts if applicable)
  • Special education documents (IEP, 504 plan, ILP, behavior plan, evaluations, or medical documentation)
  • Proof of immunizations
  • Guardian identification and contact information

How Remote Registration Works – Step-By-Step

  1. Contact our admissions department.
  2. Submit your registration documents electronically.
  3. The school verifies records and enters a pre-enrollment status for your student.
  4. Once family arrives, you will complete physical signature forms and submit any missing documents.
  5. Class scheduling and service planning will begin when the student arrives, minimizing lost instructional time.

Open Enrollment for Military Families in Privatized Military Housing

Virginia law permits special enrollment flexibility for students living in privatized military housing on or near military installations.

Open Enrollment Supports May Include:

  • Priority placement during high-mobility periods
  • Expedited approval when PCS orders create timing conflicts

Documentation Needed

To begin open enrollment consideration, please provide:

  • Proof of residence in privatized military housing (lease agreement, housing letter)
  • Military ID of the parent/guardian
  • PCS orders or proof of active-duty service

Families will not be denied enrollment due to delayed documentation caused by military transfers. Enrollment may be granted provisionally until full records arrive.

Educational Records & Transcripts

To protect continuity of learning:

  • The school will request records directly from the previous district.
  • Families do not need to hand-carry documentation if unavailable during PCS moves.
  • A student may attend classes while waiting for special education records, as allowed by the Interstate Compact.

Students receiving special education services will be provided comparable services until a transfer meeting can be held.

Special Education & 504 Services During Enrollment

Military-connected students who receive IDEA or Section 504 services are entitled to:

  • Immediate comparable services while awaiting IEP/504 paperwork

Interim placement in a private residential setting based on previous documentation

  • Expedited transfer meetings
  • Collaboration between sending and receiving schools

If a student is entering treatment while transferring schools, our team will coordinate with sending LEAs to ensure minimal disruption.

Homeless & Emergency Housing Situations

Military families experiencing:

  • Temporary lodging,
  • Off-base housing shortages,
  • Emergency PCS moves, or
  • Extended hotel stays

may qualify for support under the McKinney-Vento Homeless Assistance Act, including:

  • Assistance obtaining records

Please inform our POC if you need help connecting with a local education agency’s (LEA’s) homeless liaison.

Enrollment Timeline for PCS Families

Ideal Timeline

  • 30 days prior to arrival: Contact admissions department and request remote registration.
  • 2 weeks prior to arrival: Submit records.
  • Upon arrival: Complete signatures
  • Within 10 school days: Receive class schedule and student orientation

Emergency Timeline

If you must register within 24–48 hours, our school can:

  • Collect electronic documents
  • Start the admissions process
  • Request records from your previous school on your behalf

No military family will be turned away due to timing or documentation challenges.

Frequently Asked Questions

Q: Can I register my child if records are still at their previous school?

✓ Yes. We can enroll and request records for you.

Q: What if we arrive outside normal office hours?

✓ We can provide remote forms and provide registration support.

Q: Will my child lose high school credits because of moving?

✓ We work to honor earned credit and avoid repeating coursework.

Q: Do I need multiple proofs of residence?

✓ No. One proof is sufficient for military families registration.

Contact Our Admissions Team

Brooke Peters, Director of Admissions

Olivia Corbin, Assistant Director of Admissions

Admissions Office: 42009 Victory Lane Leesburg, VA 20176

(703) 777-0800

Quick Links for Military Families